|Ordering a Certified Copy of a Death/Fetal Death Record|
Effective January 1, 2008, the Division of Vital Records will need proof of identity for all individuals requesting a death record. These new requirements are based on legislative changes that occurred during the 2007 North Dakota legislative session and can be referenced in North Dakota Century Code 23-02.1-27 (2).
Because of these new restrictions, we must require proof of identification of the person making the request before we can release a certified copy of a death record or a certified copy that includes the facts of death. Proof of identification can be established by submitting a current (non-expired), legible photocopy of one of the following forms of identification:
1. State Government issued Photo ID or Driverís License
2. Bureau of Indian Affairs issued tribal ID card
3. US Government issued Military ID card
4. US Government issue Passport or Visa
5. US Government issued Permanent Resident Card
If you do not have one of the prior forms of identification, you must provide a legible photocopy of two of the following:
1. Social Security Card
2. Utility bill with current address (can not be more than 3 months old)
3. Bank statement with current address (can not be more than 3 months old)
4. Pay stub (must include your name, SSN and the name and address of your employer)
5. Car registration or title with current address (for the current registration year)
6. IRS Tax Return (from the prior year)
If you cannot provide any of these forms of identification or if you have any other questions related to these new restrictions and requirements, please call our office at (701) 328-2360 or by e-mail at email@example.com. If you meet all the requirements listed above and are able to provide a valid form of identification, when ordering a death/fetal death record, please provide our office with the following information:
Three Types of Certified Copies!!
Another change that will go into effect as a result of these legislative changes, will be three new types of certified copies of death records for use by the surviving family and the general public:
1) A Certification of the Facts of Death. This certificate will be issued immediately after the funeral home registers the facts of death with our office. This copy will have limited demographic information about the deceased, but will include the social security number. The inclusion of the social security number on this type of copy is critical because immediate family members can use this type of certificate to close bank accounts, secure discounted airline travel, transfer title of land or property, etc. This copy should be used for all banking and financial needs where the cause of death is not required.
2) A Certification of Death. Once the medical portion of the record is completed by a physician or coroner, our office can issue to the immediate family a full and complete copy of the death record that includes the cause of death and a social security number. This type of copy is usually needed for life insurance matters and any other matter where the cause of death and the social security number are required. Family members who have a certification of the facts of death record will be able to exchange it for a certification of death record for up to 90 days after the date of death at no cost. (This copy is the one that most families received in the past)
3) An Informational Copy of a Death Record. Other individuals, such as genealogists, sometimes need a copy of a death record. These individuals will receive certified informational copies. These types of copies would be similar to a full death record and could be issued to anyone for any reason; however, these copies would not include the cause of death or social security numbers. This would allow anyone to obtain the information about a death, but would not allow them to use the copy for any official business.
Please understand that all three of these copies are official certified copies and are intended to serve a specific purpose or need. Because the disclosure of a decedentís cause of death and social security number is restricted by state law, these three types of certified copies have been developed to reduce the number of unnecessary disclosures of this confidential information.
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